To my horror, I encountered something strange while working on a Word document with “strung out” or ‘stretched’ text on the last two lines with huge gaps of space between them. Now you can see what’s happening at the end of the stretched lines. Fix that at File | Options | Advanced | Layout options for the document. Otherwise, if you have another backup, see if you can restore the file from that. Pull down the Table Styles panel by clicking the tiny line and arrow icon in its lower-right corner, and select Clear. Extra Line Breaks are the most common reason for stretched lines. Note that the WordPerfect option shifts text from line to line. There's a quick and easy fix. On the Indents and Spacing tab, click the drop-down next to Alignment, and click Justified, OK. Fully up-to-date with coverage of the You can change the spacing between characters of text for selected text or for particular characters. May 2020 major update of Windows 10. Then click on Keyboard in the Assign macro to section so you can assign a keyboard shortcut to your macro. Both approaches guarantee needless busywork and headaches. Step 3: Click the Print Layout view in the Document Views section of the ribbon at the top of the window. Now I can resize the picture to cover the whole width of the page. This We don’t know why that setting isn’t the default in Word. So don't. Open the Replace dialog and click More. Go to the Home tab and, in the Paragraph section, click the icon that looks like a backwards ‘P’ or primarily known as the Show/Hide or Show All button. This option is not available for documents set up for Word 2013 or later. Word uses the Normal style for all manner of things all over the document. The first thing that you'll need to do is to open the Template folder. Then press ENTER to put your previous job in another paragraph while remaining in the right column. Microsoft Word can keep you up all night, and not only because you've got writer's block.      Your independent source of Microsoft Office news, tips and advice since 1996, Four Word fixes for stretched out last line, Don’t expand character spaces for Line Breaks. When you're done entering jobs, press TAB again to start a new row for education. If you don't want the two columns to be equally wide, drag the vertical line separating them to make each the right size. In such an instance, you get a lot of unnecessary paragraph marks in the document. But since saving a file this way depends on your work habits, it's not entirely reliable (no offense intended). Enter any value in the Macro name field. Select the text you want to block justify. You'll get a welcome message in a few moments. Position the cursor in the text that is wrapping in the wrong place and from the Home tab, Paragraph group, select the dialog box icon (small icon in the bottom right corner) Delete the Line Breaks and the stretching will go away. One of the big problems for most Word users is copping text from a two-column document into a one-column document. You can't do anything with it. Click Save in the left pane. The code is not the problem so far, my problems are: Given that the user is working in a Word document, most likely will use the same fonts in Excel When Excel range was inserted in Word and they both use the same font names and sizes, they look different inside Word ( fonts look as if they stretched a bit) The second cause of stretched out lines is quite unusual but possible. Extra Line Breaks are the most common reason for stretched lines. The Print Layout view is the one that is the default for most Word 2010 situations, but you can also choose from the other options in the Document Views section to see if you prefer one of those options … Use them both wisely, and you'll minimize the loss when disaster hits. Windows 7 users may be able to do this even if they haven't been consciously backing up. You can change the number of minutes if you like. To replace with standard paragraph marks use Special | Paragraph Mark   or   ^p. The Font Dialog Box Launcher arrow is located on the bottom right corner of the font area on the Word ribbon. That's important to remember--these files are temporary and are no substitute for the real .docx file that you save manually. When you close a document or exit Word properly, the file is deleted. I have printed out other documents since I've had this problem, even a test page, and they print out just fine. Use a can of food. Pressing TAB in the right column will send the cursor to the next row down. The program freezes up, taking your work with it. If you're going to use a table in place of columns, select the Clear table style so that readers don't know that it looks like columns.Two more ribbons will appear, in a section called "Table Tools." And hardware can crash too, taking both Windows and Word down. There, I just did it. Right-click the file Normal.dotx (or Normal.dotm) and select Restore previous versions. Don’t expand character spaces on a line that ends with Shift + Return. Replacing it with a backup or letting Word recreate it from scratch will probably get things working again. The worst nightmares happen when you have an audience. Thanks for joining us! Here's how to solve some of the most... PCWorld helps you navigate the PC ecosystem to find the products you want and the advice you need to get the job done. From there, it's only a matter of time before the document gives trouble. Take, for instance, a résumé, where the word Experience in the left column lines up with the top of several paragraphs listing past jobs. By changing the name of the Normal.dot file, you can bring Word back to its out-of-the-box condition.If you've customized Word considerably--changing styles or writing macros (especially writing macros)--a restored backup is your best bet. Here’s how it all works. Working in Microsoft Excel doesn't have to be a hassle. When it prints, (there are only 2 pages) each page prints, but it comes out as 1/4 of the actual document because it was so large (the upper left part of each page). If you've ever seen full-justified text in Microsoft Word that had a really stretched out last line in a paragraph, you don't have to throw up your hands and convert it to left-justified text. Hi I have the following situation. Here’s the two ways it can happen and the four fixes available. It's a good idea to get in the habit of pressing CTRL-s frequently. You change the font, and Word changes it back. Change the spacing between characters. But it also seems like documents can grow out of hand for seemingly no reason at all. If you do decide to use full alignment, just be aware that Word is a flawed tool to produce this kind of text. Sometimes letters are almost on top of … The columns don't line up. Chances are that your Normal template has been corrupted. Here's how to use the table: Pressing TAB the in left column will bring cursor to the right column. The solution: Don't use columns or tabs. Practical, no-BS, inside track on Microsoft Office with exclusive downloads & discounts.Over 35k Office users get Office Watch - we'd love you to join them. Word's page and section breaks often confound users. Ever try to lay out a page where the text on the left has to line up vertically with the text on the right? I have a few words followed by a really long URL. Full Justification is only available via the shortcut Ctrl + Shift + J  (standard Justification is just Ctrl + J ). Avid Word users might already know this problem can be best solved by simply turning on the display of non-printing characters. I placed the cursor right above the graphic and set the COLUMNS to ONE (Page Layout, Columns). Word 2010 users should also check Keep the last autosaved version if it's not already checked. When opening the Word documents, the text in the tables appears as if the kerning is off on the embedded tables. Synonyms for stretched include elongated, expanded, extended, lengthened, outspread, outstretched, long, prolonged, protracted … Deep in Word’s options is a way to stop lines ending with Line Breaks (Shift + Enter) from stretching. Word has two types of paragraph justification. Click this section's Design tab. You need to fix the bullet format in that document. On the Insert ribbon, pull down the Table icon and select two columns/one row (assuming you want two columns). Whatever the cause, the reality is unavoidable: Word will occasionally go down without giving you a chance to save your work. Most people try to set up this type of layout either with tabs or with Word's Columns feature. When you insert one document (the source document) into another document (the destination document) that contains different formatting, the source document takes on the formatting of the destination document. That way, you'll see the table, but it won't print. The Word documents usually have embedded tables that are pulling from several different spreadsheets. With Full Justification on (probably accidently), the last line of a paragraph is always stretched. In addition, you can stretch or compress an entire paragraph to make it fit and look the way that you want it to. To get to the AutoCorrect dialog box, click the Office button, select Word Options at the bottom of the menu, and choose Proofing from the pane on the left. If not, rename the Normal.dotm file. Another easy activity with rubber bands? Use a table. Remote Life & Work our guide to living and working from home. The advice below works in both Word 2007 and Word 2010. In such a case, all of the newly copied text is put into one single column, which does not fit into the width allotted on the page. Talk about a nightmare. Like every other computer program ever written, Word occasionally crashes. It's probably already turned on, but let's make sure. Use a table instead. Pick the one saved last. Turn that option on and the stretched lines disappear. Getting Microsoft Word documents to display identically typically means processing them into something else. Copyright © 2021 IDG Communications, Inc. 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